Private schools have many options for contracting services by outside groups when it is not practical to provide the service in house such as:
• Human Resources: Payroll, Insurance etc.
• Student Database: Praxi, Gradelink, , Jupiter, Renweb, Powerschool etc.
• Professional Development: CEU tracking, state teacher certification”
• Campus Security: ID badges, sign in systems
But Private Schools also have industry specific administrative needs that create a genune challange to provide unless the school is large enough to support a wide range of full-time highly qualified professionals. Vineyard Education Group specalizes in being that partner.
Properly guiding students into appropriate classes and diploma options can be a full-time job. Often this falls to an administrator who is already wearing numerous hats! VEG can provide you with a complete guidance counseling service so that students never miss a step particularly when it comes to graduation.
Whether you opt to receive training for your guidance personnel, or you participate in the Vineyard Education Group’s full-time, off-site guidance department, the following can be provided:
• Course Progression—enrollment, grade completion, promotion
• High School Planning Guide—5-year plan, step-by-step guidance to completing high school, graduation, and documentation/transcripts
• Standardized Testing—options
• College Preparation—application and planning, scholarships including Bright Futures
Well maintained student records are vital to a successful school. Schools often find themselves operating on an ‘inherited’ filing system that is outdated and ineffective. Vineyard Education Group can help bring your record keeping system up to date in a way that works for your administration and office personnel.
• Paper Files and Digital Files
• Receiving, Transferring, Storing, Maintaining
• Student Management System Options and Utilization
• Compliance: Legal, FLDOE, Scholarship, Accreditation
Just as the Student records have specific state and federal requirements that your school is required to maintain. Teachers files have different requirements including the Florida Ethics In Educaiton Act that can put an educational institution at risk if they are not in complicance. It there is an investigation into one of your staff personell even if the investigation finds no wrong doing which is most oftern the case, if the school could still face serious conquesnses if the complicance with the requirements is not both complete and properly documented.
The saying goes, “It’s not what you do, it’s what you document you do!” This is extremely true when it comes to being compliant for scholarships and accreditation. It is not enough to meet the standard; you must have documented evidence to back it up.
When inspectors visit your school, regardless of the organization they represent, they should see documentation that is well organized, regularly updated, accessible and accurate.
Vineyard Education Group can assist by:
• reviewing your current compliance systems,
• developing a streamlined system that works for your school, and
• training your office personnel.
